Hereford Quarries Weighbridge Software (January 2016)

Overview

This case study is about a management system for inert waste and quarry products that comes into site and quarry products leaving the site. Some of the activities the software manages are:

  • Customer Account Management
  • Haulier Account Activity Management
  • Vehicle Weighing
  • Environmental Reporting Requirements
  • Quotations Module
  • Contract Module
  • Daily Jobs
  • Waste Management Reports
  • Validation Of Transactions

Configuration

The system is a single-site solution with a local database, reports and a link to Sage 50 for invoicing. In the image to the left we have illustrated that the site has a single weighbridge, a weighbridge PC and an administration computer. Either computer can weigh, update the file data or invoice.


Software Interface

The software links with Sage Line 50. With customers and suppliers entered in Sage, they will be collected from the accounts package on a scheduled basis and any transaction generated at the weighbridge will be validated and then posted to Sage.

System Description

The software kernel isĀ built using our Uniwin Plus application and has been configured to meet all the requirements as specified by Hereford Quarries.

Data Storage

All completed orders and weighing transactions will be stored enabling operators to enquire historically and produce reports between defined periods.

Operation Overview

A vehicle arrives on site and the operator enters in the vehicle registration. All of the known data about the vehicle is displayed on the screen and the operator can enter in any additional information such as the product and the vehicle size before selecting to store the data. Once the transaction is complete a ticket with all of the delivery and duty of care is printed on the laser printer.

Dialogues

The dialogues not only manage the Waste and Product entering and leaving site, but also allow the operator to enter a Brokerage transaction that relate to site or sites within the vicinity. The following dialogues will be made available to the operator:

  • Waste/Product In
  • Product Out
  • Public/Casual Transactions

Link To Sage

The head office site's software links to Sage Line 50, retrieving customer account information and posting data to Sage for audit and invoice management. Our invoice module can be used validate transactions for valid prices prior to posting to Sage; this can be on a site basis or for all customer specific transactions. On the left is a screen shot of what the invoices look like.